The most common client invoicing mistakes—and how to avoid them

As a lawyer, your reputation is paramount. To maintain a positive one, you obviously need to provide excellent counsel. But you also need to put your best foot forward throughout your billing and invoicing process. Snags in the process could result in confusion and headaches for both you and your clients, and your reputation could take a ding. Here are some common invoicing mistakes and how to avoid them.

Your template is unprofessional

Many people choose to create an invoice in Excel or Word. While this is a fine choice in theory, creating and designing an invoice on your own may leave you more open to errors or an unprofessional look and feel. What’s more, if you’re constantly having to fiddle and update your templates, this could confuse clients.

To avoid these pitfalls, adopt an online invoicing system that already has invoicing templates baked in. This invoicing tool, for example, has ready-to-go templates with fields for all the necessary information, designed to make you look as professional and consistent as possible.

You’re not numbering your invoices

Your invoices need to have all the basics, things like your practice’s contact information, the dates and fees for your hours, and the grand total. But to keep bookkeeping tidy, it’s important to give each invoice a unique number for easy reference. How you choose to number them is up to you. Just be consistent and follow a sequential order so they’re easy to track and manage.

You’re sending only paper invoices

Paper invoices are outdated — and send the message that your practice is as well. They also have a higher likelihood of getting lost in the shuffle, meaning they take longer to get paid. Online invoicing software can mitigate this. With Square Invoices, you can quickly create and send invoices straight to your clients’ email inbox (you can do it either from your desktop computer or mobile device). From there, they can pay you with just a click. Offering this level of convenience to your clients makes for a more positive and efficient payment experience.

You’re sporadic with when you send your invoices

Clients expect to see and pay bills at the time you mutually agreed upon. However, when things get busy, it can be hard to stay on top of that schedule. An easy way to avoid being late sending out your bills is to schedule invoices through your online invoicing software. With Square Invoices, you can schedule bill deployment in advance, and even set up recurring invoices if that makes the most sense for a particular case.

How you manage the business side of your practice is extremely important. This special offer for from Square will help you avoid making these invoicing mistakes.